Status-quo cost calculator

What does doing nothing cost?

A manually run fleet costs money that never shows up on an invoice. Enter a few key figures and see live what the status quo costs you per month, per year and per vehicle.

Scenario

Sets the three assumption values (damage, damage amount, downtime) to typical industry benchmarks. Each value stays freely adjustable afterwards.

Number of vehicles in the fleet

Leasing share of the fleet (%)

Internal hourly rate (€)

€

Industry / usage profile

Damage documentation

Cleanings per vehicle / month

Who cleans the vehicles?

Time per cleaning (minutes)

Assumptions

These three values are estimates, not hard facts. They are marked in red and can be overwritten at any time.

Damage per vehicle / year (%)Assumption

Avg. damage amount (€)Assumption

€

Downtime days per vehicle / yearAssumption

Hidden costs per month

13.413 €*

per year 160.950 €per vehicle / month 89,42 €

Request a potential check

Leasing return

Assumption

Avoidable recharges on vehicle return

788 €/ month5,25 € / veh·month9.450 € / year

Damage

Assumption

Self-borne share of unclear damage

1.125 €/ month7,50 € / veh·month13.500 € / year

Residual value & upkeep

Assumption

Value loss from poor upkeep

1.125 €/ month7,50 € / veh·month13.500 € / year

Coordination

Assumption

Internal time for manual service control

2.625 €/ month17,50 € / veh·month31.500 € / year

Downtime

Assumption

Lost contribution margin from standstill

2.500 €/ month16,67 € / veh·month30.000 € / year

Cleaning

Fact

Working time around vehicle cleaning

5.250 €/ month35,00 € / veh·month63.000 € / year

ESG risk

Assumption

Reporting & compliance effort without a data basis

0 €/ month0,00 € / veh·month0 € / year

Include ESG risk in the calculationOff by default – only enable this item if your company meets the ESG/CSRD reporting threshold (> 1,000 employees AND > €450m revenue, from financial year 2027; listed SMEs excluded) or you report voluntarily under VSME. Suppliers to large CSRD-obligated clients may be indirectly affected (limited by the value-chain cap). Not legal advice – to be confirmed by your auditor/ESG assessor.

* Estimate based on industry benchmarks. Not guaranteed figures but a reasoned order of magnitude — adjust the assumptions to your operation.

Data basis & sources

Leasingengel 02/2026
autoflotte
Avrios
ADAC
VMF
fuhrpark.de
Geotab
Bundesverband Fuhrparkmanagement / Dataforce